The primary function of this position is to provide general administrative and clerical duties to the physicians, advanced practitioners, medical directors and/or practice managers.
Healthcare Admin Responsibilities:
Administrative support to all clinical staff.
General office duties, including but not limited, to copying, filing, faxing, check requests, mailings, typing of correspondence, initiating and responding to emails, conference call scheduling, creating and maintaining spreadsheets, creating and maintaining files.
Take/ direct billing inquiresType medical dictation of discharge summaries, operative reports, referral letters, history and physical, special procedures, follow up clinic notes and other reports from written drafts.
Answers the phones as needed.Utilize Microsoft Office programs (Excel, Word, PowerPoint) to create and maintain correspondence, spreadsheets, presentations, etc.
Maintenance/management of all office equipment to include phone, voicemail and computer systems.
Orders, maintains and ensures availability of supplies and materials for the department within the budgetary parameters.
This includes snacks, beverages and meals for the clinical team.Arrange and coordinate travel arrangements as needed.
Special projects as needed.
Schedules meetings and maintains calendars for the clinical staff and advanced practitioners as needed.
Coordinate the ordering, delivery and payment of daily clinical staff lunches.
Maintain strict confidentiality in accordance with HIPAA regulations and Company policy.
Present a positive, professional appearance and convey a professional demeanor in the performance of assigned duties.
Responsible for following all facility, organization and department precautions and procedures in the performance of all job duties to ensure a safe work environment for self and others.Complete compliance requirements as needed.
Perform other duties as assigned by the administrator.
Healthcare Admin Qualifications:
Education Level: High school diploma or GED.
Experience Years: One to three years related experience and/or training.